Why You Need a Virtual Assistant

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Why You Need a Virtual Assistant

Many small to medium enterprises (SMEs) have often contemplated whether or not that should be hiring additional help. If you’re an owner of an SME starting out or even expanding, the need to be on top of tasks like your administration is a common problem. Realising that you need help is just the start – however, taking the decision to hire help is a little more difficult, especially if you’re running a tight ship. In all honesty, having money to spend on extra staff is not always easy to come by. Do you look at hiring someone in-house or perhaps a Virtual Assistant? What solution would be the most cost-effective for you, both short term and long term?

We’ve put together a few reasons for motivation for hiring a Virtual Assistant. It should really be the first hire of an SME. It can tremendously compliment your daily operations, improve your time management and improve your work-life balance.  Here’s why:

Reduced Workload

Owning a business, many of your important tasks can be neglected due to a busy schedule. In such circumstances, having a Virtual Assistant will always come in handy as they can help you with many tasks such as:

  • Market Research
  • Email Management
  • Scheduling
  • Bookkeeping
  • Social Media Management
  • General Administrative Tasks
  • Human Resources (HR) Tasks
  • And so much more

The majority of Virtual Assistants are professionals skilled in multiple areas and can really help lighten the workload for you, freeing you up to boost your productivity.

Frees Up Time for You to Focus on Your Core Business

Owning a business, you need time to focus on your core business functions. Hiring a Virtual Assistant to assist you helps free up time for you to so this. Here are two things to pay attention to.

  1. Note things that you cannot do yourself.
  2. Note things that you shouldn’t be managing on your own.

If you cannot allocate these tasks to your in-house staff for whatever reason, your Virtual Assistant can help you – even if they do not have much experience. They’d be able to recommend suitable people in the industry to help you (they are well-connected). Over and above, not everything requires your direct attention all the time. Delegate! In addition to administration, your Virtual Assistant can help you free up time to do more crucial tasks that require your expertise.

It Saves You Money

As far as money is concerned, decreasing your operational costs is at the top of most companies’ to-do lists. Being able to reduce costs, on the other hand, is a difficult task as many businesses find it hard to keep up with rising expenses. Outsourcing is one way to save on your operational costs.  By using a VA, you can save expenses on things like additional taxes, office space, and equipment. There’s no need for you to purchase additional office furniture, computers, telephones or stationary as your assistant will be working from a remote location.

Using Your Virtual Assistant Only When You Need To

The majority of SMEs don’t have enough tasks to keep full-time employees busy – that’s one reason why productivity plays a major role in Key Performance Indicators (KPIs) for many businesses. Some businesses may just need assistance during busy periods like month-end, or during a specific project. So why employ someone to work 40 hours a week if you only need them for a fraction of that time?  With a Virtual Assistant service like AVirtual, you have the option to use time with as you need. You can adjust the hours according you’re your business needs whether you need someone for 5 hours a week or 5 hours per day. Having the flexibility to manage your Assistant “payroll” at any point ensures that you only pay for what you need.

Increase in Productivity

Running an SME, for most of the time, you wear different hats throughout the day. From Bookkeeper to Administrator, Community Manager and HR Assistant, there’s a lot you need to attend to. With so many tasks to manage, it does not necessarily mean that you’re being productive all day as you constantly switch your focus from one task to the other. You’ll also start to feel as if you’re spread too thin, leaving you exhausted and decreasing your productivity. Hiring a Virtual Assist can help you manage your tasks so that you can focus on other important tasks. For example, you need to prepare for a meeting in another city and need to make travel arrangements in addition to preparing a presentation for your products or services. Tasks like finding hotel accommodation, flights and car rental services are best left to your Virtual Assistant while you focus on your presentation. There are tons of tasks that you’ll be able to delegate to your assistant while you focus on other work.

High-Quality Service Offerings

Did we mention that having access to Virtual Assistants, you have access to high-quality services offerings? You can use their skills in many fields to your advantage. Forget about having geographical disadvantages as Virtual Assistants are accessible across various time zones all over the world. With this, you have access to some of the best talents at competitive prices.

Virtual Assistants Have Flexible Working Schedules

All Virtual Assistants have flexible working hours. Therefore, they can fit their hours into your working schedule, regardless of their location. Having an adjustable work schedule can maximise work performance and productivity all at the fraction of an in-house assistant. For example, while you’ve just woken up in London, getting ready for your work day, your assistant is already on the go working hard to complete the tasks you’ve allocated in South Africa.

Virtual Assistants are known for being great at many things and can make a positive contribution to the success of your SME. They can also assist with your organisation skills and productivity by freeing up your time for you to focus on other important activities.  Are you still hesitant using virtual assistants?  Check out this informative FAQ or try out our free consultation without any risk and see how we can help you. As an alternative, you’re more than welcome to contact us – we’d be delighted to chat with you.

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